Buyers Information - REPOSITORY FOR DIGITAL RADIOGRAPHIC IMAGES

 REPOSITORY FOR DIGITAL RADIOGRAPHIC IMAGES (D.R.I’s)

TERMS, CONDITIONS AND PROCEDURES BINDING UPON VENDORS AND BUYERS

1.      INTRODUCTION:

1.1    The Association has established a Repository where Vendors may lodge D.R.I’s for inspection by prospective buyers’ registered veterinarians.  The lodging and inspection of D.R.I’s, and access to the Repository are subject to these Repository Conditions and the Standard Conditions of Sale;

1.2     The use of the Repository is voluntary and is also recommended for use by veterinarians familiar with interpretation of equine D.R.I’s.  It is designed to assist Buyers via their registered veterinarians in assessing Lots of interest to them.  The Association has determined that access to D.R.I’s will be restricted to Veterinarians registered with the S.A. Veterinary Council.

1.3     Immediately upon the fall of the hammer, access to D.R.I’s within the repository will be restricted to the Vendor of that Lot sold.  D.R.I’s of unsold horses may be viewed after the fall of the hammer, but only with the written permission of the Vendor.

1.4     Words or terms, where not defined in these Repository Conditions, will be deemed to have the meanings attributed to them in the Standard Conditions of Sale.

1.5    Repository Conditions include a minimum of 34 D.R.I’s taken strictly in accordance with the specifications detailed in the minimum requirements list below and marked “A” & “B”.  The Association will be supplying computer equipment for the purpose of viewing Digital D.R.I’s.

  •   Sufficient computer stations will be available so that veterinarians can view and report on a particular yearling in a timely manner for buyers’ requirements.
  •   All images must be submitted in DICOM format to ensure the integrity of the veterinary medical record.

2.    REPOSITORY LOCATION:

The Repository is located in Block H of the TBA sales complex, Gosforth Park, in the building next to the existing Veterinary facility.

3.    HOURS OF OPERATION OF THE REPOSITORY:

The Repository will open 7 days prior to the commencement of the sale until the last lot is sold. The times will be advertised at the repository and are subject to change as required.  

4.    D.R.I’S TO BE ACCEPTED TO THE REPOSITORY:

4.1    The D.R.I’s may be submitted to the Repository during times indicated in 3 above.  A Minimum of 34 D.R.I’s taken strictly in accordance with the specifications detailed in the minimum requirements list attached and marked “A”.

4.2     D.R.I’s should be delivered to the Repository at the location referred to in point 2 above, at which time the depositor must sign the deposit form.

5.    OBLIGATIONS OF VENDORS:

5.1     The Vendor must deliver the D.R.I’s to the Association at the Repository or have these delivered on his/her behalf.

5.2      The D.R.I’s must have contained within the digital image of view the name of the veterinarian or clinic, date of examination, sex, sale lot number, passport number, name and year of sale.  In addition, the envelope or file in which the D.R.I’s are delivered to the Repository must contain the name of the vendor.

The Association acknowledges that the Vendor will only allow access to the D.R.I’s to registered veterinarians.

5.3     Subject to the Association’s right to retain possession of the D.R.I’s for whatever reason and for so long as the Association chooses, the Association will allow the Vendor or his nominated agent with written permission, to collect the D.R.I’s from the Repository any time within thirty (30) days from the last day of the Sale.

5.4     The South African Veterinary Council advises that: “D.R.I’s form part of a veterinarian’s records and as per the Veterinary Regulations, records should be kept for a minimum of three years by the Veterinarian who took the D.R.I’s.”

6.    OBLIGATIONS OF BUYERS (INCLUDING THEIR AGENTS):

6.1     Each veterinarian desiring to inspect the D.R.I’s on behalf of their purchaser client, must first sign the Repository Registration Form and Repository Sign Out Notice and Agreement (in force from time to time);

6.2     No person may remove the D.R.I’s from the Repository, or, copy or reproduce or attempt to copy or reproduce the D.R.I’s, without the prior written consent of the owner thereof (vendor);

6.3     A person registered to inspect the D.R.I’s, may only inspect one set of D.R.I’s at any one time;

6.4     Persons inspecting the D.R.I’s shall not collaborate with or advise others who are not their client(s) (i.e. potential purchasers) when evaluating the D.R.I’s.  A veterinarian may however consult with another veterinarian in order to obtain a second opinion if needed.

6.5     The Repository is designed for use by registered veterinarians on behalf of their Purchaser clients.  Access to a Vendor’s D.R.I’s will be declined to non-veterinarians or veterinarians not registered in South Africa.  Any registered veterinarian representing a Buyer will, in addition to complying with points 6.1 – 6.4 above inclusive:

6.5.1     Act ethically and professionally and with due regard to the interests of the Association, Auctioneer, the Vendor and the Buyer;

6.5.2     Retain as confidential for the Buyer he is representing on inspection, the information obtained from inspection of the D.R.I’s with respect of each Lot;

6.5.3    Acknowledge that the Association and the Auctioneer do not warrant the accuracy, validity, sufficiency, quality, authenticity or completeness of the D.R.I’s.

7.    LEGAL NOTICE BINDING UPON ALL PARTIES INTERESTED IN THE SALE OR PURCHASE OF LOTS DURING THOROUGHBRED BREEDERS’ ASSOCIATION SALES

7.1    The maintenance of the Repository by the Association shall not vary, or be deemed to vary, in any way any of Thoroughbred Breeders’ Association Standard Conditions of Sale contained in the Sales Catalogue which shall continue to be binding upon all parties;

7.2     Each Buyer is encouraged to instruct his registered veterinarian to inspect the D.R.I’s for each Lot and physically inspect each Lot prior to the purchase thereof.  As provided in the Standard Conditions of Sale contained in the Sales Catalogue, each Lot purchased is purchased, at the fall of the hammer, with all defects and deficiencies, latent and patent, subject only to the exceptions set out in the said Standard Terms and Conditions of Sale, or, announced prior to the auction of a Lot.

8.    VENDOR’S ACKNOWLEDGEMENTS AND WARRANTIES:

8.1     The Vendor acknowledges that he has been informed by the Association of the opportunity to provide D.R.I’s with respect to each Lot offered for sale by the Vendor;

8.2    The Vendor warrants that the D.R.I’s provided to the Association will be certified as originals by a registered veterinarian and will meet all the requirements set out in this Repository Terms and Conditions;

8.3     The Vendor warrants that he has the right to use the D.R.I’s and irrevocably authorizes the Association to hold the D.R.I’s at the Repository and to release the D.R.I’s for inspection by prospective buyer’s registered veterinarian prior to and during the Sale as provided in this Repository Terms and Conditions;

8.4    The Vendor acknowledges that the Association may vary, at any time, without notice, the Repository Terms, Conditions and Procedures, the Repository Registration Form or the Repository Sign Out Notice and Agreement;

8.5    The Vendor acknowledges that, until the conclusion of the sale, once the D.R.I’s are deposited at the Repository, the Vendor may not remove the D.R.I’s from the Repository.

9.    PURCHASER’S ACKNOWLEGMENTS AND WARRANTIES

9.1     The Buyer acknowledges that the Association/Auctioneer/Vendor may, for whatever reason, refuse inspection by the Buyer or his agents of the D.R.I’s, and, specifically acknowledges that the Association has instructed that access to the D.R.I’s be restricted to registered veterinarians;

9.2     The Buyer acknowledges that it is his sole responsibility to determine the quality, authenticity, validity, sufficiency, accuracy and completeness of the D.R.I’s and to obtain independent advice with respect thereto from a registered veterinarian;

9.3     The Buyer acknowledges that any Vendor may, in his absolute discretion, determine not to provide D.R.I’s for a Lot, and, accordingly the Buyer will purchase such Lot with all faults and defects, if any, latent and patent, and otherwise subject to the Conditions of Sale;

9.4     The Buyer acknowledges that the Association may vary, at any time, without notice, the Repository Terms, Conditions and Procedures, the Repository Registration Form or the Repository Sign-Out Notice and Agreement.

10.  VENDOR’S/BUYER’S ACKNOWLEDGMENTS AND INDEMNITIES:

10.1   The Vendor and the Buyer acknowledge and accept that neither the Auctioneer nor the Association will review the D.R.I’s and therefore makes no warranty or assurance of any kind concerning the authenticity, quality, validity, sufficiency, accuracy or completeness of the D.R.I’s, the responsibility for which lies with the Vendor.

10.2    The Vendor and the Buyer acknowledge and accept that the depositing and inspection of the D.R.I’s, and, the use of the Repository, will not vary or amend the terms of the Conditions of Sale which shall continue to be binding upon the Vendor and the Buyer, nor does such deposit, inspection or use create any additional express or implied warranties upon which either the Vendor or the Buyer can rely, other than those allowed by statute or law;

10.3   The Vendor and the Buyer acknowledge and accept that neither the Auctioneer nor the Association will be liable for any claim, damages, liability, actions, demands or losses whatsoever in the event that the D.R.I’s are of poor quality, inaccurate, invalid, incomplete, insufficient or not authentic;

10.4   The Vendor and the Buyer acknowledge and accept that the sale and purchase of a Lot is effected on the fall of the hammer pursuant to Condition 2 of the Conditions of Sale and, subject to the Conditions of Sale, the Buyer purchases each Lot subject to all faults and defects, latent and patent.  The Vendor acknowledges and accepts that the Association will be entitled to its commission and charges immediately upon the effecting of the sale (subject to the Conditions of Sale) and the Vendor’s obligation to pay the commission will stand notwithstanding any subsequent dispute between the Vendor and the Buyer.

10.5   The Vendor and the Buyer acknowledge that the Association has determined that access to the D.R.I’s will be restricted to veterinarians licensed by the S.A. Veterinary Council.

10.6   The Vendor and the Buyer acknowledge and accept that in the event of any inconsistency between the Repository Terms, Conditions and Procedures and the Association’s Standard Conditions of Sale and Purchase, the Standard Conditions of Sale and Purchase shall prevail.

11.  ASSOCIATION’S ACKNOWLEDGMENTS AND OBLIGTIONS:

11.1   The Association will, at their cost, construct and make available the Repository for use by the Vendor, the Buyer and the Buyer’s registered veterinarian in accordance with these Repository Terms, Conditions and Procedures.

11.2    The Association will make the Repository available to receive the D.R.I’s from the Vendor, and make available the D.R.I’s for inspection, by the Buyer’s registered veterinarian subject to these Repository Terms, Conditions and Procedures and the standard Conditions of Sale;

11.3   Subject to the Associations right to retain possession of the D.R.I’s for whatever reason and for so long as the Association chooses and subject to clause 5.3 above, the Association will allow the Vendor or his nominated agent (with written permission), to collect the D.R.I’s from the Repository within thirty (30) days from the last day of the Sale; where after the Association is entitled to destroy or dispose of the D.R.I’s.

11.4   The Association has requested each Vendor of a Lot to provide D.R.I’s of each Lot in accordance with the Repository Conditions but will not be liable for any claim, damages, liability, actions, demands or losses whatsoever, from the Vendor, Buyer or any person or party by virtue of the fact that a Vendor elects not to provide D.R.I’s with respect to any Lot;

11.5   The Vendor will, in accordance with the Repository Conditions, be entitled to inspect a register, kept for that purpose by the Association, of any party who has inspected the D.R.I’s of a Lot submitted by the Vendor;

11.6    The Auctioneer acts as agent for the Thoroughbred Breeders’ Association of S.A.


APPENDIX A

MINIMUM REQUIRED D.R.I’S FOR REPOSITORY

1.    FEET (HOOVES): (2)

        Front only, one (1) each. – Lateral to medial

2.    CARPUS: (6)

Lateral/Medial Oblique (30° - 40°) (Dorsolateral 35°, to palmar medial oblique);

Medial/Lateral Oblique (20° - 30°) (Dorsomedial 25°, to palmar lateral oblique);

Flexed Lateral (Flexed lateral to medial).

3.    FETLOCK: (16)

3.1      Front: (8)

AP elevated 15° (Dorsal, 15° elevated, to palmar);

Medial Oblique (Dorsomedial 30°, to palmar lateral oblique);

Lateral Oblique (Dorsolateral 30°, to palmar medial oblique);

Lateral to medial (flexed).

3.2      Hind: (8):

AP elevated 15° (Dorsal, 15° elevated, to plantar);

Medial Oblique (Dorsomedial 30°, 15° elevated to plantar lateral oblique);

Lateral Oblique (Dorsolateral 30°, 15° to palmar medial oblique);

Standing Lateral to medial.

Obliques should be elevated slightly to separate the sesamoid and PI interface.

4.    HOCK: (6)

Medial/Lateral Oblique (or 15° PALMO) (Dorsomedial 65° to plantar lateral oblique) or (Plantaro-lateral 25° to dorsomedial oblique);

Off Centre AP (Slightly Lateral) (Dorsolateral 10° to plantar medial);

Lateral to Medial.

5.    STIFLE: (4)

Lateral to Medial; 20° PALMO (Posterior lateral 20° to anterior medial oblique), or caudocranial (pa).

NB Please sort films by joint and present in the above joint order

HONG KONG PROTOCOL

For those vendors wishing to supply additional radiographic information and compliance with current Hong Kong Horses In Training Protocol the following Additional Views are required:

1.                             (2)           Upright pedal view of both front feet to demonstrate the solar margin of P3

2.                             (2)           Lateral oblique (D45° LP I MO) of both hocks

3.                             (2)           Dorso-palmar (AP) view both carpi

4.                             (2)           Skyline view of distal carpal bones (Flexed DPr-DdiOb)

Total Views            (42)        

NB Please sort films by joint and present in the above joint order

PROTOCOLS & LABELLING

Standard markers for D.R.I’s are always lateral unless there is no lateral aspect, and then they are placed anteriorly.  For oblique views, the marker is located posteriorly on a (DLPMO) lateral oblique and anteriorly on a (DMPLO) medial oblique.  For an AP view, the marker is located laterally and for a lateral view, the marker is located anteriorly.

Labelling of D.R.I images to include:

1.  Date of examination.

2.  Name of veterinarian or clinic

3.  Name and year of sale

4.  Sale Lot number and Passport number e.g. 023NS127589

Limb and specific view markers should be placed lateral and/or cranial/dorsal.

Labeling on envelopes containing the films should show the following:

1. Vendor

2. Name and year of sale.

3. Lot number & horses name

NOTE:  D.R.I’s must comply with existing SAEVA Protocols.

Veterinarians using the Repository facilities must be registered with the South African Veterinary Council.

A vendor may also deposit with the D.R.I’s relevant surgical reports or other information for each Lot that has undergone surgical intervention prior to sale.

APPENDIX – B

Statement on Digital Radiography in Thoroughbred Yearling Repositories

Digital radiography is a system whereby images are stored in digital format, rather than in the “hard copy” film of traditional radiography.

Digital radiographic techniques offer some advantages over traditional radiographic techniques and that it is likely that some vendors will want to present images of their yearlings in digital format to the radiographic repositories.  Images can be transferred from digital to hard copy format, but this involves extra cost to vendors and negates some of the advantages of the digital format.

All images must be submitted in DICOM format to ensure the integrity of the veterinary medical record.

All buyers must ensure that the veterinarians they contract to view and interpret radiographic images at yearling sales are familiar with digital format radiography and can interpret digital radiographic images in a meaningful way for their particular needs.  The increased tissue definition afforded by digital radiographic imaging means that more anatomical structures are presented on a digital image for interpretation.  Contracted veterinarians should be familiar with the increased information to be interpreted and possibly reported on in digital radiographic images.